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On behalf of our client, we are looking for an
Executive Assistant
Based in Sofia, Bulgaria | Position Code: SBG - L22
About the company
Our client is a dynamic startup in the Biomedical sector with secured funding and is looking to grow the team that will help the company achieve its ambitious goals. The company is based in Thessaloniki, with branches in Europe and the USA.
The position
The Executive Secretary assists the CEO in executing the business agenda such as planning appointments, board meetings, conferences, product development etc. In addition, the new member is going to receive and screen phone calls and respond to day-to-day activities of the branch. In general, the Executive Secretary will be the intermediary between the CEO and the rest of the executives in the local as well as other branches.
Key Duties & Responsibilities
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for the company's executives
Handle confidential documents ensuring their security
Implement and secure ISO standards and GMP accreditation
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned
Help in new product and services development
Set up administrative policies and procedures for oversee offices
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors
Delegate the information to the required department in the organization in a timely frame
Prepare and maintain the data shared between the departments and record the information accordingly
Qualifications & Competencies
At least 2 years’ experience working in an administrative role with C level executives
Degree in the Businees, Economics, or Life Sciences
Proficient in IT tools and savvy in mathematics
In-depth knowledge of office management and basic accounting procedures
Familiarity with basic research methods, reporting and reporting techniques
Multilingual (Bulgarian, English mandatory and Spanish or French optional)
Excellent organizational, time-management and multitasking skills
Outstanding communication and negotiation abilities
Discretion, diplomacy, sound judgment and the ability to solve problems independently.
Excellent verbal as well as written communication skills for efficient client interaction
Good adaptability and flexibility in the working environment
Integrity and confidentiality
The company offers
Competitive salary, based on experience and qualifications
Friendly and casual working environment
Exceptional growth potential in a fast-moving and developing company
Only local candidates will be considered. No relocation offered.
Send your CV (In English, PDF format) at:
Please note that CVs in other languages than English will not be taken under consideration
Att: Ms. Anastasia Athanasiadou - LinkedIn
All Applications will be considered strictly confidential
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